Who this guide helps
Dealers planning co-funded promotions
The short answer
Obtain approval before committing spend and keep eligibility separate from reimbursement. A verbal suggestion to advertise does not establish a funded allowance.
Practical workflow
Ask which campaigns, channels, dates and evidence qualify under the actual program. Record budget approval, creative approval and spending authority separately. Clarify claim submission, taxes, cancellation and unused funds. Use authorized logos and product claims only.
What a useful handoff looks like
Keep receipts, approved artwork and campaign reports linked to the request. Ask who reviews the claim and when a decision will be confirmed. Do not recognize reimbursement as received until it actually occurs.
Mistakes to avoid
Do not advertise an invented rebate or treat a maximum allowance as an unconditional payment. Contract and accounting treatment need professional review.
Working example: fields to record
| Field | Illustrative entry — replace with your own facts |
|---|---|
| Campaign approval | Named reviewer and version |
| Eligible evidence | Program-specific receipt requirements |
| Payment status | Claim pending not reimbursed |
Add your own entries; the example is illustrative. Keep sensitive information private.
Sources & further checks
Official references are starting points for further checks, not approval of a specific case, product or project.
Editorial note
AI-assisted editorial guidance; not expert certification.
Original editorial guidance. Examples are illustrative, not client cases, measured outcomes or promised services.
Legal and health-related decisions require appropriately qualified local professionals. This site is an independent editorial resource, not a law firm or medical provider.